If your inbox is flooded with unopened emails then you’re in the right place. I’m going to show you how to get your Inbox to Zero with a few little tips and tricks. You’ll learn how to clean out and organize your inbox so you don’t get overwhelmed with all of the emails inside your inbox.
Inbox zero is a way of email management to keep your inbox empty. Do you feel it is impossible to achieve? Well, then you are in the right place because this article is just for you. You will go through simple methods to reach zero inbox and get rid of unnecessary emails.
Today our emails have become so important that we need to check them regularly. It could be related to your bank, EMIs, the brand offers, personal emails and most importantly work. Reading and managing all the emails on a regular basis has become a task in itself and reaching your inbox to zero seems a time-consuming task.
Other ways to stay organized:
Get your inbox to zero with a free checklist. These are the exact steps I took to organize and clean out my inbox.
Is a zero inbox really possible?
It is! I organized my main email about a month ago and I’ve kept it clean. When I log into my email I no longer open it with utter dread. I just open it up and respond to each message accordingly and move on. I check my email 3 times a day and spend about 10-15 minutes tops going through all of the messages.
I’m telling you it couldn’t be easier. I was a girl with 3 different email addresses and 2 out of the 3 messages were filled with 500+ messages in them. It took me less than an hour in each of my emails to set this up.
Get your inbox to zero with virtually any email platform!
I have a personal Gmail and a personal Yahoo email account. Yes, setting them up was a little different, however, the way I organized my email stayed the same. I’m going to walk you through how to set up your Gmail account. After you are done you are going to say, “why haven’t I done this sooner!!”.
What exactly is a zero inbox?
Inbox zero is your inbox with 0 new (or unread) messages. Don’t get me wrong, your email still has messages stored in them. They are just not in your inbox.
Your messages are organized which makes them easier to respond, delete, or archive.
How to Organize your Inbox
First I’m going to share 5 tips to help you keep your inbox organized so you can always keep your inbox at a low number.
Then follow the steps to organize your inbox so you can maintain keeping your inbox to zero.
Tip 1: Never ignore emails
No ignorance is not bliss! You need to encounter your emails whenever they arrive and take quick action. The last thing you should be doing is to postpone and pile up your emails.
The best thing would be to fix a time to check your emails regularly. For example, a particular time in the day like early in the morning or late at night, whatever is suitable for you. You can even set two or three times a day if you receive emails frequently.
Tip 2: 3 steps to make it simple
When you receive emails that require no response but you may need them in future, archive them immediately.
If an email requires a small reply as an acknowledgment or so, reply and archive it immediately. You can also set up smart reply this will show you suggested replies when available. To do this:
- Smart Reply set to on
- Save and done!
If an email requires a long reply and you don’t have the time. Put it on snooze for the time when you will be supposedly free.
Tip 3: Get rid of unnecessary emails
Your inbox is definitely full of those subscriptions which you neither give any attention but nor do you unsubscribe them. Thus, they build a long list in your inbox and scare you away with the numbers.
Unsubscribe the unnecessary emails or create a manual filter to send them into a different inbox. This would be setting up multiple inboxes which I show you how to do below.
Now, you are left with the emails which are actually important.
Tip 4: It is all right to send one to five lines of reply
Most of the time you skip replying to emails because you think one line or short reply won’t do. However, there is no rule for that. You can send short-reply emails related to work.
Faster and shorter replies are better than a long and delayed reply. So, instead of postponing and collecting a list of pending emails just reply right away whenever possible.
Tip 5: Setting up multiple inboxes in Gmail according to our need
To manage the emails efficiently and get your inbox to zero, we can divide our inbox into different categories. For example; To-do, Work, Meetings, Personal, Favorite Stores, etc.
Your inbox would still show all the emails together on the left. However, on the right side of the same page, you will be able to see all your emails systematically organized under their inbox heading.
Here are the steps to make your own multiple inboxes:
- Go to Gmail ‘settings’
- Go to the inbox tab.
- Choose “No Markers” and “Don’t Override Filters”.
- Don’t forget to save the changes.
- Go to “settings” again and go to the “Labs” tab.
- Enable the multiple boxes.
- Reach to the “compose button” and scroll down to “Create New Label”.
- Now you can create any label of your choice, for example, work, personal, to do, etc.
- You can also choose a different color for the different labels so that you can visually identify them. Select the “Label color” while setting up the labels. Don’t skip it!
- Go back to settings. Click on “multiple inboxes”.
- Now write the name of each label in the boxes given under “search query”.
- The format of the label should be- “is:label-name” for example:- “is: to do”
- Don’t forget to save the changes by clicking the “save changes” tab at the end of the page.
Instead of having to remember each and every step of this process, I created a checklist for you. This will walk you through the entire process so you can finally create a clean inbox!
Will you become a zero inbox type of a person?
By following the steps that I shared in this post you’ll be able to organize your inbox so you can achieve a zero inbox in no time. Thank you so much for stopping by. Have an amazing day.